Accommodation Transfer Policy

This policy only applies to residents in University of Edinburgh owned, managed or leased student residential accommodation.

Applying to transfer to alternative accommodation within the University of Edinburgh's owned, managed or leased accommodation estate

Other than for exceptional social and medical reasons, transfers will not be permitted until at least six weeks after the start of the academic year. You are able to add yourself to the Accommodation Transfer list by completing the form on your MyEd accommodation channel however in the first instance, you must always contact your Warden or Residence Life Coordinator who will be able to give you more information about the process and provide you with suitable support until a move, if approved, may be possible.

If, after the initial period described above, you wish to transfer to another Hall or University flat - and if there is a suitable vacancy available – the allocations team will contact you when a move is possible and you can transfer on payment of a £25.00 administration charge; this charge covers the time and resources required to make the arrangements, adjust our systems and produce the necessary paperwork for any transfer that has been agreed.

In certain circumstances (such as a serious medical or welfare concern), transfers may be permitted before the beginning of week 7 and/or the £25.00 administration charge may be waived. If you feel your case deserves such special consideration, you should again speak in the first instance to your Warden or Residence Life Coordinator. They will be able to advise whether or not they think you have a reasonable case and advise you how to proceed, but any such request should be typically made in writing to either:

Email: reslife@ed.ac.uk or;

By mail:

Director,
Residence Life Pollock Halls,
18 Holyrood Park Road,
Edinburgh
EH16 5AY

We may in certain circumstances ask you to provide any relevant supporting documentation, such as a letter from your academic supervisor or your doctor. The Director, Residence Life or one of the Senior Residence Life Coordinators will consider your case in relation to any current requests from other residents and write directly to you informing you of the decision reached. It is worth noting that even if approved priority moves still require a suitable vacancy to be available.

It should be noted as a result of the Covid-19 pandemic to ensure Covid-safe moves, compliant with current guidance, following a comprehensive risk assessment transfers once a suitable vacancy is identified may take longer than usual.