The information we collect about you, our security agreement and your rights.

The University of Edinburgh (the "University", "us" or "we") is committed to preserving your privacy. Please read the following privacy policy to understand how we use and protect the information obtained from those visiting and using the University's website www.ed.ac.uk and its subdomains (the "website").

By using the University's website you consent to the collection, retention and use of your personal information in accordance with the terms of this policy.

Information we collect

Personal details (such as your name, contact details and email address) which you provide by registering with us or submitting an enquiry via the website.

Your responses to surveys which we ask you to complete for research purposes.

How you use the website and any other information you post, email or otherwise send to us.

IP addresses

We may collect information where available about your IP address, operating system and browser type. This is data about users' browsing actions and patterns. It is used to inform improvements to the website, for system administration, and to report aggregate information to third parties.

Security

We employ security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction or damage.

Unfortunately, the transmission of information via the internet is never completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your personal or other data transmitted to our website. Any transmission is at your own risk.

Once we have received your information, we will use strict procedures and security features to prevent unauthorised access.

Your rights

You have the right to ask for a copy of the information held by us in our records in return for which we charge a small fee of £10.00.

If any information held by us is incorrect, you have the right to ask for this to be corrected and updated. Please help us keep our records updated by informing us of any changes to your email address and other contact details.

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your personal data) if we intend to use your personal data for such purposes or if we intend to disclose your information to any third party for such purposes.

You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your personal data. You can also exercise the right at any time by contacting the Records Management Section.

Most areas of the University manage their collection and retention of personal information independently. You will typically need to contact a school, college, unit or service directly.

All our schools and units abide by the privacy policy outlined in this section of the website, but may also publish additional information related to their specific activities.

To update your personal information, you will typically need to get in touch with the school, unit or service which holds it.

If you have difficulty locating this information, you can submit an update form to the Records Management Section who will take the matter up on your behalf.

Third party websites

The website may, from time to time, contain links to and from the websites of third parties. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.

Please check these policies before you submit any personal data to these third party websites.

Changes to our privacy policy

We may amend this policy from time to time. If we make any substantial changes we will notify you by posting a prominent notice on the website.

Make an enquiry

If you have any queries concerning the information we hold about you or this privacy policy, or any questions on our use of your information then please contact the Records Management Section.