This policy only applies to NEW, FIRST-YEAR STUDENT RESIDENTS in University of Edinburgh owned, managed or leased student residential accommodation.

Applying to transfer to alternative accommodation within the University of Edinburgh's owned, managed or leased accommodation estate

Other than for exceptional social and medical reasons, transfers will not be permitted until at least six weeks after the start of the academic year. In the first instance, you must always contact your Warden or Accommodation Manager.

If, after that period, you wish to transfer to another Hall or University flat - and if there is a suitable vacancy available - you can transfer on payment of a £50.00 administration charge; this charge covers the time and resources required to make the arrangements, adjust our systems and produce the necessary paperwork for any transfer that has been agreed.

If you wish to transfer, you must in the first instance contact your Warden or Accommodation Manager, whichever is appropriate. If there are no welfare (social, medical etc) concerns associated with your requested move, you will be asked to contact the Allocations Team at Pollock Halls, who will arrange the transfer for you, assuming of course an appropriate alternative space is available.

In certain circumstances (such as a serious medical or welfare concern), transfers may be permitted before the beginning of week 7 and/or the £50 administration charge may be waived. If you feel your case deserves such special consideration, you should again speak in the first instance to your Warden or Accommodation Manager. They will be able to advise whether or not they think you have a reasonable case and advise you how to proceed, but any such request should be typically made in writing to:

Assistant Director, Residence Life
Pollock Halls, 18 Holyrood Park Road,
Edinburgh
EH16 5AY

You must enclose copies of any relevant supporting documentation, such as a letter from your academic supervisor or your doctor. The Assistant Director, Residence Life will consider your case in relation to any current requests from other residents and write directly to you informing you of the decision reached.

Applying to leave university accommodation before the end of the year?

You will only be permitted to leave University accommodation before the end of your contracted lease period in exceptional circumstances, such as a serious medical or welfare concern where a transfer will not resolve such concern or indeed if you cease to be a matriculated student at the University.

In the first instance, you should contact your Warden or Accommodation Manager who will be able to advise whether or not they think you have a reasonable case and advise you how to proceed. Normally, this will require a written request be sent to Assistant Director - Residence Life, Pollock Halls, 18 Holyrood Park Road, Edinburgh EH16 5AY and this will need to include any relevant supporting documentation, such as a letter from your academic supervisor or your doctor. The Assistant Director - Residence Life will consider your case and write directly to you informing you of the decision reached.

You are reminded that, in all cases and in line with the contract terms and conditions relating to your residence in University accommodation, if you vacate your accommodation without receiving official, written permission to do so, you will be liable to pay all rents due until your accommodation is occupied by another tenant agreed by the University.

You can also be released from your contract if you find a suitable replacement tenant who must be a full time, fully matriculated student ideally at the University of Edinburgh and who is not currently living in University accommodation. Details of such a request, including the name and contact details of the student wishing to take your place in your accommodation, must be made in writing in the first instance to your Warden or Accommodation Manager.